+91 981-810-8884, 0114-214-3250 
| Technical Name | gym_management_knk |
| License | OPL-1 |
| Also available in version | v 15.0 |
Gym Management System
Smart & Efficient Gym Operations Management
Gym Management System is designed to help local gyms manage their daily operations efficiently and digitally.
The system tracks members, memberships, locker allocation, group classes, trainer subscriptions, and fitness records — reducing manual work and ensuring smooth gym management.
🏋️ Key Features
Automation & intelligence for modern gym operations.
Auto Membership Tracking
Automatic calculation of remaining membership days with real-time updates.
Weekly Summary Emails
Automated weekly fitness & class summary emails sent to members.
Expiry Reminders
Membership expiry reminder notifications to reduce renewals loss.
Locker Management
Automatic locker availability updates and smart allocation system.
Trainer Subscriptions
Manage personal trainer plans and track assigned training sessions.
Fitness Records
Maintain and monitor member fitness metrics and progress history.
Weekly Class Summary
Overview of weekly class participation and attendance to monitor engagement and optimize scheduling.
Popular Gym Classes
Identify most attended and trending gym programs to understand member preferences and plan future sessions effectively.
Performance Analytics Report
Generate detailed performance analytics with insights on member progress trends, workout efficiency, and overall gym growth.
Gym Member
The Gym Member DocType stores basic information about each gym member.
Usage :-
The first step in the Gym Management System is to create a Gym Member. Users can search Gym Member from the Awesome Bar, click on New, and fill all mandatory fields to create a new member record.
Gym Membership
The Gym Membership DocType manages membership details for each gym member.
Usage :-
When a user selects a Membership Plan, the Start Date, End Date, and Amount are automatically filled based on the plan. After saving, Remaining Days are calculated automatically and Membership Status updates dynamically.
Locker Management
The Locker DocType manages lockers available in the gym and prevents double booking.
Fields :-
- Locker (Unique locker number/name)
- Status (Available / Booked)
When a locker is booked, its status changes automatically to Booked. When booking expires or is cancelled, status changes back to Available. Only available lockers are visible in dropdown during booking.
Gym Trainer
The Gym Trainer DocType manages professional trainers, certifications, skills, and experience.
Usage :-
Admins can create trainer profiles and assign them to classes or personal training plans. Members can choose trainers based on skills and specialization. Trainer availability prevents scheduling conflicts.
Gym Class & Booking
The Gym Class DocType manages group classes like Zumba, Yoga, and Cardio.
Remaining seats are auto-calculated based on confirmed bookings.
The Gym Class Booking DocType allows members to book classes.
Usage :-
When booking is submitted, system checks available seats. If seats are available, status becomes Confirmed. If full, booking is not allowed. Cancelled bookings automatically release seats and update remaining count.
📈 Reports
Data-driven insights for better decision making and improved gym operations.
Weekly Class Summary
Overview of weekly class participation and attendance to monitor engagement levels and optimize scheduling.
Popular Gym Classes
Identify most attended and trending gym programs to understand member preferences and plan future classes effectively.
Gym Fitness Metric Report
Track performance metrics and monitor member fitness improvements with detailed progress analytics and reports.
Gym Management System Support
- Installation & Setup Assistance
- Membership & Locker Configuration Support
- Trainer & Class Scheduling Guidance
- Customization & Workflow Configuration
- Bug Fixes & Performance Optimization
Version 16 (Latest Release)
- Gym Member Management with auto age & contact linking
- Membership Plan Automation with auto start/end date calculation
- Auto Remaining Days & Status Update
- Locker Booking System with automatic availability tracking
- Trainer Profile Management with skills & certifications
- Gym Class Scheduling with capacity control
- Automatic Seat Calculation based on confirmed bookings
- Membership Expiry Alerts & reminder notifications
- Weekly Summary Email automation for members
- Comprehensive Reports (Class Summary, Popular Classes, Fitness Metrics)
Our Frappe Apps
Frappe Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Frappe Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Frappe apps that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those apps under the license of your choice, provided that this license is compatible with the terms of the Frappe Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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