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Ultimate Odoo ERP Guide for Beginners

Ultimate Odoo ERP Guide for Beginners


What is Odoo?


Odoo, which was TinyERP earlier, is an open source ERP software. ERP or Enterprise Resource Planning software helps you automate, streamline and efficiently manage your business processes. Odoo has been considered as one of the most dynamic ERP softwares since its inception in 2005. 


To cater to its diversified and dedicated client base, Odoo comes up with a new version every year and is currently in the process of introducing the version 17.


Odoo has a modular structure and different functions of the business could be handled through these various “apps/ modules”. And since Odoo offers everything for everyone, it currently offers two variants- Odoo Community and Odoo Enterprise.


Odoo Open Source ERP Software


While Odoo Community is the free and license free version with no boundation on the users, whereas the Odoo Enterprise is the licensed version of Odoo and has a user based charge.


The disparity between the both lies in their features since the Odoo Community offers very limited features whereas the Odoo Enterprise offers a wide range of features.


Odoo also has its own App Store wherein the vendors/partners like Kanak Infosystems has uploaded numerous apps which could add functionalities to your Odoo Database.

Want to know more about Odoo ERP Software, Read the full review Now.


What is the use of Odoo?​

Odoo shines out as a comprehensive business software that is eminent for consideration during software evaluations at organizations. With its wide range applications, Odoo empowers the organization to oversee a multitude of operational constituents.


By amalgamating specific modules, Odoo will optimize the workflows, increase your productivity, and foster intra-company cooperation. Odoo is believed to be a commendable ERP solution and is trusted by various organizations spanning to different industries because of its capabilities.



Odoo ERP is an accumulation of multiple apps which can fit seamlessly with the following industries:


Odoo Module


➤ Manufacturing companies

➤ Distribution companies

➤ Retailers, including online eCommerce and brick-and-mortar businesses

➤ Companies with field service operations

➤ R&D companies

➤ Service companies

➤ Marketing companies

➤ Training companies

➤ Consultants and Odoo Partners

➤ IT companies with trained developers

➤ Accounting firms



Before Starting with Odoo, Things you should know


Now let us shed some light on a few important topics where beginners should pay attention while learning Odoo:-


ODoo ERP System



1. Understanding Business Processes:


Before exploring Odoo, beginners should get a clear understanding of their business processes. This will allow them to familiarize themselves with the modules and features in Odoo which further aligns with their specific needs. This will also help them in getting the apps/ modules developed as per their customization needs.


2. Planning and Scope:


Proper planning is the basis of an Odoo Implementation. The first step for the Beginners is to clearly define the scope of their project, outline objectives, and identify key milestones to ensure a smooth implementation process.


3. Module Selection:


Odoo offers a wide range of modules, and beginners should carefully select the ones that work in accordance with their business operations. It's essential to prioritize the modules that will bring the most immediate value and gradually expand to other modules as needed.


Also Read : All About Odoo App/Modules


4. Structure of a Module/Application:


Beginners should follow the proper coding structure of the module and write clean, robust, effective code in accordance with the best coding practices and ethics. This would be beneficial in future to maintain and upgrade the code as and when it is required by the business. 


5. Data Import and Migration:


Migrating existing data into Odoo is a critical task. Beginners should pay attention to data quality, accuracy, and compatibility when importing data from legacy systems or spreadsheets. We would advise you to perform data testing and validation before finalizing the migration and then do modifications according to the needs.


Also Read : Why Do You Need to Replace Your Legacy Software with an ERP System?


6. Customization and Configuration:


Beginners should approach customization with caution. It's recommended to start with out-of-the-box features and understand the system's capabilities before making extensive modifications. Proper documentation and version control should be maintained for all customizations.


7. Security and Access Control:


Maintaining data security is vital for any business. It is advised for Beginners to carefully manage user access rights, assign appropriate roles and permissions, and regularly review and update access controls as necessary.


8. Testing and Quality Assurance:


Thorough testing is the determining stage before deploying Odoo in a live environment. Beginners should create extensive test scenarios and perform comprehensive testing to ensure the system functions as expected and meets the client’s requirements.


9. Backup and Disaster Recovery:


Implementing robust backup and disaster recovery strategies is crucial to protect critical business data. Beginners should set up regular backups and establish procedures to recover data in case of any unforeseen issues.


10. Monitoring and Performance Optimization:


Monitoring the performance of the Odoo system is important to identify and address any bottlenecks or issues. Beginners should regularly monitor system resources, conduct performance optimizations, and ensure that Odoo is running smoothly.


11. Community and Support Resources:


Beginners should take advantage of the Odoo community and support resources which are available. Participating in forums, attending webinars, and engaging with other Odoo users can provide valuable insights, best practices, and assistance when needed.


12. Continuous Learning and Upgrades:


Odoo is continuously evolving and upgrading, with new features. Beginners should stay updated with the latest releases, bug fixes, and enhancements. Continuous learning and exploring new features will help you optimise the Odoo experience.


Also Read : New Features In Odoo 17


By focusing on these topics, beginners can navigate their Odoo learning journey more effectively, ensuring a successful implementation and maximizing the benefits of this powerful business management software.



How to Implement a Custom App & Use Odoo?


Check out the complete guide on how to create a custom app/module in Odoo .



Explore our other Blogs:-


 Odoo Navigation: How to Navigate in Odoo 15?


 Odoo Runbot: An Open Platform to Test Odoo ERP


 Odoo Manifest File Decoded


 Odoo Tips and Tricks


 New Expected Features in Odoo 13


 List of Odoo 14 Features


 Odoo 15 Expected Features (Roadmap)


 Odoo 16 Expected Features (Roadmap)


 Exploring New Features of Odoo 17



In the comments section, feel free to express your opinions or ask any odoo-related questions or looking for Odoo Training, Contact us via filling the form below.


Frequently Asked Questions


Learning Odoo may vary depending on your background and familiarity with similar software. For people who have some experience in ERPs or Business Management Systems, it would be easier to learn Odoo with its intuitive & friendly interface and extensive documentation.

The knowledge or understanding of Odoo includes the understanding of its Modular Structure, which consists of various integrated applications covering almost all the business operations such as sales, CRM, inventory, accounting, etc.

Odoo is an open source- customizable software without requiring extensive coding language. Manu customizations and configurations can be done through the user-friendly interface provided by Odoo’s built-in tools. For more advanced customizations or specific requirements, a good level of coding skilled required. The languages you need to know for Odoo are: Python & JS.

Yes, a version of Odoo is available without any licensing fees, which is the Odoo Community Edition. You can download, install and use it for free. However, there are a limited number of features present in this edition and if you require the advanced features you may require the Enterprise edition which comes with the user-based cost.  

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